Architectural Administrative Assistant – Local, Onsite, Part-time

Administrative Assistant—Foothills Architects
Location: Evergreen, CO – Must be local to Colorado Foothills
Schedule: Part-time, minimum 3 days per week onsite
Pay: $18/hour
About Us
Foothills Architects is a small architectural firm specializing in residential and commercial projects. Our team values collaboration, attention to detail, and creating a well-organized, welcoming office environment. You can find some of our recent projects at foothillsarchitects.com.
Position Overview
We’re seeking a dependable Administrative Assistant to provide onsite support to the Office Manager and Principal. This role is perfect for someone who enjoys variety, thrives in a fast-paced environment, has interest in learning the inner workings of a residential architecture firm, and would take pride in keeping office systems running smoothly. You’ll handle administrative tasks, support meeting logistics, maintain office organization, and step in for the Office Manager as needed.
Key Responsibilities:
Meeting & Client Support

• Greet clients and provide a welcoming office environment
• Set up conference room for meetings (AV equipment, video conferencing)
• Open client Revit files and ensure meeting technology is ready
• Scan meeting notes and update project tracking system (Monograph)

• Prepare info sheets and parcel maps for client consultations
• Request building plans from municipal authorities
• Organization of digital files (Google Drive) and scanning documents
• Print, scan, and distribute correspondence and signed documents

• Coordinate meeting scheduling with Office Manager
• Organize product samples and material library
• Maintain office cleanliness and supply inventory
• Support Office Manager with administrative tasks as needed

• Local resident able to work onsite 3+ days per week
• Strong organizational skills and attention to detail
• Comfortable with basic technology (Google Drive, file management, AV setup)
• Professional, friendly demeanor with strong communication skills
• Ability to work independently and collaboratively in a small team
• No prior experience required

• Familiarity with Monograph, Revit, or Adobe software (training provided)
• Office administration or scheduling experience
• Interest in architecture/design industry

• Is interested in learning about residential architecture
• Has a positive, can-do attitude
• Wants to gain experience and grow knowledge of an architecture firm's operations
• We welcome candidates eager to learn and contribute to our team.