Controller

Evergreen Park & Recreation District (EPRD)
Job Description
Position:                              Controller
Department:                        Accounting
Reports To:                          Executive Director
Oversees:                            Accounting
Location:                             Ogle Administrative Offices
Annual Salary:                   $70,000-$87,500
Status:                                  Exempt, Full-Time
 
NATURE OF WORK
 
Under the direction of the Executive Director, this position is responsible for the preparation and monitoring of all financial and operational processes in the District.  This position is responsible for supplying management any and all financial information necessary for making policy decisions.  Is responsible for the computation and timely payment of all taxes and any leasehold or contractual obligations.  Supervises directly or indirectly all accounting functions:  budgeting, cost accounting, general accounting, accounts receivable, accounts payable (may include payroll), etc.  May also be responsible for management information services and purchasing.  Typically requires a CPA.  This is highly professional accounting and administrative work managing the activities of the Fiscal Operations of the District.  Work is to be performed under the general supervision of the Executive Director of the District with considerable independent judgment and initiative exercised in carrying out the daily operations of the division.  Work is reviewed through observation of results obtained, conferences and periodic reports or evaluations.
 
ESSENTIAL FUNCTIONS
 
  • Directs the accounting, budgeting, and may direct payroll activities of the District, and prepares necessary supporting documentation and justification.
  • Provides management with timely reviews of organization’s financial status and progress in its various programs and activities.
  • Prepares financial, management, and budget reports in accordance with accepted principles of accounting, which are applicable to District.
  • Prepares monthly, annual, and multi-year operating and capital budgets for District.
  • Assists with reviewing, preparing specifications, and negotiating contracts.  Provides contract administration.
  • Administers grant activity, including review of expenditures, periodic reports and requests for reimbursement.
  • Ensures that the recording of all transactions meet requirements of general ledger accounting and budget development.
  • Assist with the implementation and evaluation of department policies, programs, projects, and procedures.
  • Prepares reports required by regulatory agencies.
  • Processes all items associated with computing mill levies.
  • Maintains all financial, official and legal records of the District according to state archive requirements.
  • Maintains all phases of the District’s computer system relating to finances.
  • Must possess a highly defined focus towards both internal and external guest service.
  • Maintains an updated asset inventory of the District.
  • Balance sheet analysis.
  • Accountable for all aspects of monthly closing process
  • Develops related policies and procedures as required.
  • Analyzes organization and community needs, trends, reviews statistics and opportunities, communicates to Executive Director and Board of impending developments.
  • May administer the Employee Benefits program, maintaining records, reconciling employee benefits accounts, communicating and educating employees regarding benefits.  Possible liaison with insurance providers and consultants, resolving problems and approving request for service, receiving payments from retired employees.
  • Respond to Board requests/projects in a timely, accurate, and complete manner.  Produces results without prompting or follow-up.
  • May assist in the management and maintenance of District’s office equipment and computer system including vendors and consultants.
  • Attend bi-monthly EPRD staff and monthly Board Meetings.
  • Continual process improvement
  • May report work related injuries to appropriate insurance and govern agencies.
 
MANAGEMENT AND SUPERVISORY DUTIES
 
  • Possible supervision of any clerical staff.
  • Supervises directly or indirectly all accounting functions
 
 
ILLUSTRATIVE EXAMPLES OF DUTIES
 
  • Provide financial and audit guidance to employees within the District.
  • Prepares reports which summarize and forecast District activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations.
  • Established relations with banks, financial institutions, staff and EPRD Board.
  • Supports the District’s auditor in preparing the annual audit.
  • Evaluate account payable and prepare checks every week.
  • Promotes and models positive internal and external customer service values.
  • Maintains all financial, office, personnel, and legal records of the district.
 
 
SKILLS
 
  • Must be proficient in the use of electronic data processing budgeting, accounting and financial management systems and the ability to direct the programming effort on new systems.
  • Skilled in organization and time management skills.
  • Ability to maintain a high level of professionalism.
  • Ability to accurately and effectively transmit and receive information that is necessary to the accomplishment of goals and objectives including effective written and oral communication; ability to keep customers, subordinates, peers, and supervisors informed; and the ability to listen. 
  • Must possess strong interpersonal and decision-making skills.
  • Able to maintain courteous and effective working relationships with the public, county departments, co-workers and other agencies. 
 
 
KNOWLEDGE
 
  • Knowledge of the principles, practices and procedures of public administration as applied in a mid-sized local government organization.
  • Knowledge of local, state, and federal law pertaining to accounting.
  • Knowledge of principles and practices of accounting as applied to financial management.
  • Knowledge of the laws, rules and regulations controlling budgetary fiscal record keeping and contract procedures of local government.
 
 
 ABILITIES
 
  • Ability to prepare complex financial reports and statements and analyze financial transactions for appropriate journal entries or budget amendments.
 
 
 
 
REQUIRED TRAINING, EXPERIENCE AND QUALIFICATIONS
 
  • 4 year Bachelor’s degree from an accredited college or university in Finance, Accounting, or 10 years experience with Special District Government Accounting.
  • Five years’ experience in professional accounting and administrative work in an automated environment, which has included supervisory responsibility; or an equivalent combination of education, training and/or experience.
  • CPA is preferred.
Contact Information